Frequently asked
questions.

No. Vinance is priced for the whole company, with every module included on the Complete plan. Adding people or turning on inventory, payroll, or projects does not change the price.

Yes. The Free plan covers invoicing, bills, expenses, real double-entry accounting, bank import, and core financial statements, with no time limit.

It is for accountants and bookkeepers who run many client companies, with multi-company switching and onboarding support. Contact us for details.

Yes. Every invoice, bill, payment, and pay run posts a balanced journal, and nothing posts unless debits and credits agree. You work in plain language on top; the double entry is enforced underneath.

Yes. Start from a region-aware template or import your existing chart with your own codes and grouping. Sub-accounts go as deep as you need, and archived accounts keep their history.

Yes. Any report total drills to its transactions, each transaction shows its full journal, and each journal line links to the invoice, bill, or bank line that created it.

A close checklist confirms banks are reconciled, there are no stray drafts, FX is revalued, and the trial balance balances. You then lock the period so no one can post into a month you have already reported.

Yes. Entries hold the exchange rate used, and Vinance revalues open foreign-currency balances at period end, posting the FX gain or loss automatically. See multi-currency & tax.

No. Rules read in plain language: a trigger, optional conditions, and actions. For logic a menu cannot express, you can add an optional small custom function.

Yes. Set thresholds and approvers, and bills, payment runs, or credit notes over the limit are held for sign-off, with the whole decision logged. See bills & purchases.

By email, SMS, or WhatsApp, on the events and schedules you choose, for example an overdue invoice, a low-stock item, or an upcoming tax deadline.

Yes. Vinance can generate recurring invoices, send statements, and fire reminders on a timetable, so routine work happens without anyone remembering to start it.

Yes. Every rule that fires and every approval decision is recorded with the person, the action, and the time, so reviewing what happened is straightforward.

Where your bank supports a live feed, yes. Everywhere else you import a statement file (OFX, QIF, CSV, or camt.053), and the lines reconcile the same way. Duplicate detection means re-importing a statement is safe.

A rule matches lines by description, payee, amount, or reference, then sets the account, tax code, and contact automatically. Write it once (for example, DEWA to utilities) and it applies to every matching line going forward.

No. Most lines match automatically through rules, amounts, and references. Only genuine exceptions, such as a lump-sum transfer to split or a payment that arrived before its invoice, land in the review queue.

It is already posted. A matched line is a ledger entry, so your bank balance, receivables, and payables move together with no second manual entry to make.

Vinance checks the purchase order, the goods receipt, and the vendor bill against each other before you pay. If the quantities and prices agree, the bill is ready to approve; if they do not, the mismatch is flagged so you catch it before the money leaves.

Yes. Set approval thresholds by amount, category, or department, with one or several approvers. An unapproved bill cannot be added to a payment run, and every approval is recorded on the bill.

Pick the approved bills you want to settle, by due date, by vendor, or everything overdue, and Vinance batches them into one payment run. Each payment posts to the ledger and reconciles against its bill automatically.

Yes. Employees submit claims with receipts, coded to the right account and tax treatment. Once approved, a claim becomes a payable and is reimbursed in a payment run like any other bill. See how the ledger works.

It is a deep link that opens the desktop app straight to a specific company and view, for example a particular invoice or report. If the app is not installed, the same link opens the web app instead.

Both Intel/AMD (x64) and Arm (ARM64). One code-signed installer detects your chip family and installs the right build automatically.

No. Updates install automatically from the release feed and apply on the next launch, so the desktop and web apps stay on the same version.

When you sell a tracked item, Vinance moves its cost out of the inventory asset and into cost of goods sold, on the same posting that raises the revenue. Your gross margin is read live from the ledger.

Weighted-average costing, applied consistently, so closing stock and gross margin stay defensible. Receipts update the average cost; sales draw down at that cost.

Yes. Hold per-location quantities across multiple warehouses and move stock between them with transfers that preserve total value. Adjustments handle shrinkage, damage, and physical counts.

A composite item is assembled from other stocked items using a bill of materials. Building it draws down the components and rolls their cost into the finished item, so selling a kit depletes the right parts automatically.

Yes. Every receipt, sale, transfer, and adjustment posts to the ledger, so the inventory line on the balance sheet equals what you actually hold. See how the ledger works.

Yes. Invoices can carry an online payment option, and when the payment arrives it reconciles against the open invoice automatically.

Yes. Set up recurring invoices for retainers and subscriptions; they generate on schedule and post to the ledger like any other invoice.

Yes. Invoice in your customer's currency; Vinance records the exchange rate and revalues open foreign-currency balances at period end.

The payment is matched to the invoice by amount and reference, the invoice is marked paid, and the bank entry is reconciled, all without a second manual entry.

Yes. Invoice and bill in any currency; Vinance records both the foreign amount and its base-currency value at the day's rate, and keeps your accounts in one base currency.

Open foreign-currency balances change value as rates move. At period end Vinance revalues them at the current rate, posts the unrealized gain or loss as a journal, and reverses it the next period.

US sales tax, UK and EU VAT, UAE and Saudi VAT, and India GST, with standard, zero-rated, exempt, and reverse-charge treatments. See the region profiles.

Yes. Because every taxed line posts to the ledger, your return is a live report that nets output against input tax, split by rate, with the transactions behind each box.

Yes. Daily rates apply automatically, and you can override or lock a rate on any individual transaction when you need to.

Payroll tax and social-contribution rules differ by country, so Vinance does not claim automated statutory filing for every region. It calculates deductions and employer contributions from the region profile you run in, posts them to the ledger, and produces the figures you or your accountant need. Where automated filing is available it is noted on the region page; anything not yet shipped is marked planned.

When you approve a run, Vinance posts a balanced journal: salary cost hits the P&L, and net pay and withholdings sit as liabilities until they are paid. Payday's bank payments reconcile against those liabilities automatically.

Yes. An employee self-service portal lets staff view and download their payslips, see pay history and year-to-date totals, and keep their contact and bank details current.

Yes. A run handles allowances, overtime, and one-off bonuses, and you can run an off-cycle payment for a leaver or a mid-period adjustment. You always preview the run before anything commits.

Yes. Because every run posts to the ledger, payroll cost appears in your P&L, cash flow, and cost reports alongside everything else. See reports & dashboards.

Yes. Use a live timer or fill in a timesheet, tag the hours to a project and task, and mark each entry billable or non-billable.

Select the approved billable time and rebillable expenses for a project, and Vinance drafts an invoice at the rates you set. It posts to the ledger like any other invoice.

Yes. Set a budget in hours or in money and Vinance shows the burn live, flagging the project as it approaches the limit rather than after.

Billable revenue less the labor cost and expenses posted to the project, read live from the ledger. See reports.

Yes. Time and expenses post to the ledger, so a project has a real profit and loss statement that reconciles back to the company accounts.

Live. P&L, balance sheet, and cash flow are read off your journal entries the moment you open them. There is no model to rebuild and no export that goes stale, because the report is the ledger.

Yes. Tag a transaction with a dimension (project, department, branch, fund) and any statement can be filtered or grouped by it, including budget versus actual on the same dimensions.

Yes. Every total drills to its transactions, each transaction shows its full journal, and each line links back to the invoice, bill, or bank line that created it.

Yes. Receivables and payables aging are built live from open documents, bucketed current through 60+ days, and each bucket drills down to the exact invoices or bills.

Yes. Any statement exports to PDF or spreadsheet, and you can save a view with fixed filters and period so everyone reads the same numbers.

No. It opens the same live books as the web app. There is nothing to sync or reconcile between them.

The installer supports both x64 and ARM64 and picks the right build automatically. The download links above are fetched live from the release feed.

They are planned. In the meantime the full web app runs in any modern browser on the same data.

Yes. Vinance reads the place of supply against your registered state and splits an intra-state sale into CGST and SGST, or charges a single IGST line on an inter-state sale, at the correct slab, automatically.

The standard 0, 5, 12, 18, and 28 percent slabs are built in, along with exempt and nil-rated handling and reverse-charge treatment on qualifying purchases.

Yes. Your company and each customer store a 15-character GSTIN, and items carry their HSN (goods) or SAC (services) codes, which print on the tax invoice as the rules require.

Vinance keeps a live GST position in the shape of the GSTR-3B summary and GSTR-1 detail, and builds invoices with the fields the government IRP e-invoicing flow needs. Direct IRP registration (IRN and signed QR) and GSTN filing are planned.

Yes. Export sales can be billed in the customer's currency and treated as zero-rated, while your books and GST stay in rupees. See multi-currency & tax.

15%, the standard rate that replaced the original 5% in July 2020. Vinance applies it to every taxable line automatically, and keeps zero-rated exports and exempt supplies in their own treatments.

Vinance builds invoices to the ZATCA format: standard invoices for business, simplified invoices for retail, each with the seller VAT number, a timestamp, the VAT total, and a scannable QR code. Direct clearance and reporting to the Fatoora platform is planned.

Yes. The Saudi profile produces bilingual Arabic and English tax invoices, with both parties' VAT registration numbers shown on standard invoices as the rules require.

Zakat is a separate filing from VAT and is calculated on your Zakat base rather than on sales. Vinance keeps a clean VAT return that reconciles to the ledger; Zakat reporting is handled outside the VAT return.

Yes. You can bill a foreign customer in their currency while your accounts and VAT stay in riyals; Vinance records the rate and revalues open balances at period end. See multi-currency & tax.

9%, the standard rate in force since 1 January 2024. Vinance applies it to every standard-rated supply and keeps zero-rated exports and exempt supplies in their own treatments.

Yes. Because every taxed line posts to the ledger, Vinance lays out the GST F5 box by box, standard-rated and zero-rated supplies, output tax and input tax claimed, netted to the GST payable or refundable, with the transactions behind each box.

Yes. Bill in Thai baht, Malaysian ringgit, Indonesian rupiah, Philippine peso, or Vietnamese dong while your accounts stay in Singapore dollars; Vinance records the rate and revalues open balances at period end. See multi-currency & tax.

Vinance builds invoices with the structured fields InvoiceNow, Singapore's Peppol-based national network, uses. Direct transmission over the InvoiceNow network is planned.

The shipped region profile is Singapore GST. For other markets you sell into, such as Thailand's 7% VAT, you can set the applicable tax rate on the invoice, so the document is correct while your books stay in one base currency.

The UAE and Bahrain both apply VAT at a standard rate of 5%, with zero-rated and exempt categories. Qatar has not yet introduced VAT, so Vinance handles Qatari supplies as no-VAT until a regime takes effect.

Yes. Vinance labels the document a Tax Invoice, shows your Tax Registration Number and the customer's TRN where they are registered, and presents the VAT as its own line, which is what the UAE and Bahrain require.

Vinance builds your VAT return live in the shape the UAE Federal Tax Authority asks for, and the same for Bahrain's National Bureau for Revenue, splitting standard, zero-rated, and exempt supplies and netting input VAT. You review the figures and submit through the authority's portal.

E-invoicing is planned and emerging across the Gulf, with mandates arriving in stages. Vinance is being built to follow the FTA direction and the wider regional rollout as each requirement takes effect. It is not a shipped feature today.

Yes. Vinance handles AED, QAR, and BHD on one ledger, shows AED and QAR to two decimals and BHD to three, and bills each customer in their currency while your accounts stay in one base. See multi-currency & tax.

The UK standard rate of 20%, the reduced rate of 5%, and the zero rate, plus exempt and out-of-scope supplies. Vinance puts the correct treatment on each line and keeps output VAT in a control account, out of your revenue.

Vinance keeps the digital VAT records Making Tax Digital expects as a natural result of posting each taxed line to the ledger, and builds your nine-box VAT return live. It is designed with MTD in mind; confirm your submission route with HMRC or your accountant.

Yes. Each EU member state sets its own rates, and Vinance carries per-country standard, reduced, and zero rates. Cross-border B2B services can move under the reverse charge, which Vinance applies on the line, keeping zero-rated exports separate and storing the customer's VAT number.

Under the reverse charge, the customer accounts for the VAT rather than the supplier, common on cross-border B2B services and UK construction. Vinance marks the line as reverse charge, shows the required wording, and reports it separately on the return.

Yes. Set your base currency to pounds or euros and invoice cross-border customers in their currency. Vinance records both amounts, applies the daily rate, and revalues open balances at period end. See multi-currency & tax.

No. There is no federal VAT or national sales tax in the US. Sales and use tax is set at the state level, and most states let counties, cities, and districts add their own rate. Vinance applies the combined rate for each destination.

It keeps a rate table by jurisdiction and reads the ship-to address on each invoice, then applies the combined state, county, city, and district rate for that destination. You can mark lines as non-taxable or exempt, and record exemption certificates against tax-exempt customers.

Yes. Add each state where you are registered to the region profile and Vinance groups what you collect by state and jurisdiction. When you cross a state's economic-nexus threshold and register there, add it and tracking starts from that date.

Vinance lets you flag vendors as reportable contractors and keeps a running total of the payments that count toward the 1099-NEC threshold, so the amounts and a 1096 summary are ready at year end. Filing with the IRS is done through your usual channel.

Vinance produces GAAP-style statements: an income statement, a classified balance sheet, and a cash-flow statement, all from one double-entry ledger. They follow US presentation conventions; your accountant applies any judgment specific to your business. See reports & dashboards.

No. Vinance reads file exports (CSV, Excel, or IIF) rather than syncing through the Intuit API. You export your lists and reports, then Vinance imports them. That keeps you in control of exactly what is created and means there is no live connection to maintain.

Export the Customer list, Vendor list, Chart of Accounts, and Product/Service list, plus the A/R Aging Detail (open invoices), A/P Aging Detail (open bills), and Trial Balance (for opening balances). Both QuickBooks Online and QuickBooks Desktop can produce these.

Your closing balances from the QuickBooks Trial Balance are posted as a single dated opening journal, with debits equal to credits. Your first day in Vinance ties back to your last QuickBooks report, so the balance sheet does not jump.

Yes. Open invoices and open bills are imported as open, with their original balances and due dates. When payment arrives it matches the open document and reconciles against the bank, so you continue rather than re-key a backlog.

Yes. Run it into a fresh Vinance company, check the totals against your QuickBooks reports, then clear it and run the real import. You can also compare with the Xero path if you keep books in both.

CSV and Excel workbooks. A spreadsheet is already a file, so there is no connection to set up: you upload it, map the columns to Vinance fields, and review the plan before anything is written.

Yes. Vinance guesses common layouts (date, customer, description, amount, tax, status) automatically, and you confirm or correct the mapping for anything unusual. Set a column once and it applies to every row.

No harder than the spreadsheet was, and a lot safer. Vinance handles the debits and credits for you; you just enter invoices, bills, and payments in plain language. The Finance Academy covers the basics if you want them.

You enter your closing balances once (cash, receivables, payables, equity), and Vinance posts them as a single dated opening journal that must net to zero. From then on, your balances are results of entries, not numbers you type over.

You can start from a seeded sample company (Meridian Trading Co.) to learn the flow, then import your spreadsheet later. Or if you already use QuickBooks, Xero, Zoho Books, or Wave, see those switch guides instead.

From file exports, not a live connection. Wave lets you export an accounting transactions report, a customer list, and a products and services list as CSV, plus a Trial Balance. Vinance imports those files after you review the plan.

No. A lean chart makes for a fast import. Vinance brings it across as-is, and where Wave lumped categories together you can split them into proper accounts during review.

Payroll history is not part of the accounting export, so it does not migrate as pay runs. Your payroll expense balances arrive through the Trial Balance, and you set up future pay runs in Vinance, where payroll is included on the platform.

Usually because you need inventory, projects, purchase approvals, or multi-currency, which Wave does not offer. Vinance has a free plan too, so you can move without paying on day one. See pricing.

Yes. Unpaid invoices and bills import as open at their current balances and due dates, ready to reconcile against the bank when payment moves.

No. Vinance imports from Xero file exports (CSV for lists, CSV or Excel for reports) rather than the Xero API. You export, then import, which keeps you in control and means there is no live connection to authorize or renew.

Yes. Account codes come across attached to their accounts, so if your team thinks of code 200 as Sales, it still is. Report layouts that depend on codes keep working.

They become Vinance dimensions. You can slice any report by them, not just the profit and loss, which is usually a step up from how tracking worked in Xero.

Your Xero Trial Balance is posted as a single dated opening journal with debits equal to credits, so your balance sheet on day one in Vinance ties back to your last Xero report.

Yes. Anything "awaiting payment" in Xero imports as an open document at the same balance and due date, ready to match against your bank feed. See banking & reconciliation.

No. Vinance imports from Zoho Books file exports (CSV and XLS) rather than a live API sync. You export your lists and Trial Balance from Zoho, then import them, so you stay in control of what moves.

From Settings, export the Customers, Vendors, Chart of Accounts, and Items lists, plus run a Trial Balance for opening balances and pull the invoice and bill lists filtered to unpaid for your open documents.

Yes. The tax on each line is preserved, and your Zoho tax rates map onto the matching Vinance region profile (India GST, UAE and Saudi VAT, and more), so your next return starts from real figures. See multi-currency & tax.

Inventory is built into Vinance on the same ledger, so you do not run a second app. Import your items with their stock and valuation settings, and stock movements post straight to cost of goods sold.

Your Zoho Trial Balance becomes one dated opening journal with debits equal to credits. A short summary after the import lets you tie the account count, open-document count, and a zero opening journal back to your Zoho reports.

Yes. It is a free tool that runs entirely in your browser. There is no signup, no watermark, and nothing you type is uploaded or stored anywhere.

Click "Print / save as PDF", then in the print dialog choose "Save as PDF" (or "Microsoft Print to PDF") as the destination instead of a physical printer. Only the invoice itself prints, not the rest of the page.

Yes. Click "+ Add line" for each extra item, and use the × button to remove one. Quantities, prices, subtotal, tax, and total recompute as you type.

It applies a single tax rate across the invoice and shows the tax as a separate line, which is what VAT and GST rules require. For anything beyond one rate, or for filing the tax you collect, you need real accounting behind it.

A generated PDF is fine for a one-off. If you invoice often, Vinance numbers invoices automatically, chases overdue ones, and reconciles the payment against the invoice on your ledger, so you are not tracking PDFs by hand.

By the standard amortization formula: EMI = P × r × (1 + r)^n ÷ ((1 + r)^n − 1), where P is the principal, r is the monthly rate (annual ÷ 12), and n is the number of monthly payments. It produces equal payments that fully clear the loan over the term.

EMI stands for equated monthly instalment, a fixed monthly payment that covers both interest and principal. Every payment is the same amount, but the split shifts from mostly interest early on to mostly principal near the end.

Interest is charged on the outstanding balance, which is largest at the start. So early instalments are mostly interest and reduce the principal slowly; later ones are mostly principal. This is also why early overpayments save the most.

No. It models a plain fixed-rate amortizing loan. Arrangement fees, insurance, variable rates, and balloon payments change the real cost, so always check your loan agreement for the full picture.

The money received is a liability, not income, and each repayment splits into principal (reducing the liability) and interest (an expense). Vinance tracks the loan account and splits repayments automatically; see accounting & ledger.

Runway in months = cash on hand ÷ net monthly burn, where net burn is monthly cash out minus monthly cash in. If you spend 132,000 and collect 94,000, net burn is 38,000; 486,000 of cash lasts about 12.8 months.

Gross burn is your total monthly cash outflow. Net burn subtracts the cash you collect from revenue. If you have any revenue, net burn is the honest number for runway, and it is always the smaller of the two.

If revenue covers or exceeds expenses, net burn is zero or negative and you are not depleting cash. The calculator reports that there is no zero-cash date and runway is unlimited at the current rate.

It is a straight-line projection from the numbers you enter now. Real runway shifts with seasonality, one-off costs, and revenue growth. Use it as the baseline, then model changes against it. A live version, built from your ledger, is in the Vinance reports.

Divide the gross amount by 1 plus the rate. At 5%, divide by 1.05; at 20%, divide by 1.20. The result is the net, and the difference is the VAT. Do not simply subtract the percentage from the gross, that overstates the net.

Because VAT is 20% of the net, not of the gross. Taking 20% off a £120 gross gives £96, but the correct net is £120 ÷ 1.20 = £100, with £20 of VAT. Removing VAT is always a division, not a subtraction.

The standard VAT rate in the UAE, Bahrain, Oman, and Qatar is 5%. Saudi Arabia's standard rate is 15% (raised from 5% in July 2020). The presets load each of these; reduced and zero rates apply to specific categories.

No. VAT you charge is collected on behalf of the tax authority. You offset it against the VAT you paid on purchases and remit the difference when you file. That is why VAT belongs in a real ledger, which Vinance handles via its region tax profiles.

Accrual accounting records revenue when it is earned and expenses when they are incurred, regardless of when cash moves. Cash basis records them only when money is received or paid. Accrual gives a truer picture of a period, which is why most growing businesses use it.

They are the two sides of every double-entry transaction. A debit increases assets and expenses and decreases liabilities, equity, and income; a credit does the opposite. In any entry, total debits always equal total credits.

Accounts payable is money you owe suppliers for bills you have not yet paid, a liability. Accounts receivable is money customers owe you for invoices they have not yet paid, an asset.

Gross profit is revenue minus the direct cost of what you sold (COGS). Net profit is what remains after every other cost, including operating expenses, interest, and tax, is subtracted from revenue. Net profit is the bottom line.

No. These are general definitions. The exact tax treatment and filing rules depend on where you trade, so see the region guides for how Vinance handles US sales tax, UK and EU VAT, UAE and Saudi VAT, and India GST.

It is the act of comparing your own records (your books) against your bank statement and explaining every difference until they agree. It is how you prove that what you recorded matches the money that actually moved.

Usually timing. A cheque you wrote has not cleared, a deposit is still in transit, or a bank fee has not been entered yet. Reconciliation walks through each gap until the difference is zero; anything left over is a genuine error to fix.

At least monthly, when your bank statement closes. Reconciling little and often keeps the review queue short and catches errors while they are still easy to trace, rather than untangling a year of transactions at once.

It does the heavy lifting. Vinance imports your statement or reads a feed, then matches most lines to open invoices, bills, and entries by amount, reference, and rules you set once. You review only the handful of lines that need a human decision.

No. You record invoices, bills, and payments in plain language, and Vinance writes the balanced double-entry journal behind the scenes. Understanding the mechanics helps you read reports with confidence, but the app never asks you to post raw debits and credits.

Not in bookkeeping. Debit simply means the left side of an entry. A debit increases an asset or an expense and decreases a liability, equity, or income. Your bank uses the word the opposite way because it is describing its own books, not yours.

It is a report that lists every account with its balance and proves that total debits equal total credits across the whole ledger. Because Vinance only ever posts balanced journals, your trial balance is always in balance.

Because most accounting is done on an accrual basis: revenue is recorded when it is earned (the invoice is sent), and the cash is recorded separately when it arrives. That is why your profit figure and your bank balance are rarely the same number.

It means the full invoice amount is due within 30 days of the invoice date. If Meridian invoices on 12 July with Net 30 terms, payment is due by 11 August. You can set any terms you like, from due-on-receipt to Net 60; shorter terms bring cash in faster.

It groups everything customers owe you by how overdue it is: current, 1-30 days, 31-60 days, and 60+ days. It tells you at a glance which invoices are healthy and which need chasing, so you act on the oldest balances first.

Yes. You set a reminder schedule (for example, a nudge before the due date and follow-ups at 7, 14, and 30 days overdue) and Vinance sends the reminders automatically, each linking back to the live invoice.

Because profit is recorded when you earn revenue, but cash only arrives when customers pay. If your invoices are paid slowly, you can show a profit on the P&L while your bank account runs low. That gap is why collection speed matters as much as sales.

The profit and loss statement covers a period of time and answers whether you made money. The balance sheet is a snapshot on a single date and answers what you own and owe. Net profit from the P&L flows into equity on the balance sheet.

Profit is recorded when revenue is earned and costs are incurred, regardless of when cash moves. Cash also reflects things that are not expenses, like buying equipment or repaying a loan, and excludes unpaid invoices. The cash-flow statement explains the gap.

Operating (cash from day-to-day trade), investing (buying or selling long-term assets like equipment), and financing (loans, repayments, and owner funds). Add them to your opening cash and you get your closing cash, which matches the balance sheet.

No. All three are generated live from your double-entry ledger, so they are always in sync with your latest transactions. You can drill from any figure down to the underlying entries, and there is no separate close-the-model step.

Output VAT is the tax you add to your sales and collect from customers, which you owe to the tax authority. Input VAT is the tax you pay on your purchases, which a registered business can usually reclaim. Your return is output VAT minus input VAT.

No. Output VAT is money you hold on behalf of the tax authority, so it sits on the balance sheet as a liability, not on your profit and loss. Spending it as though it were income is the classic cash-flow trap.

US sales tax is charged once, at the final sale to the consumer, so there is no input-tax reclaim to net off. VAT and GST are charged at each stage of the chain, with businesses reclaiming input tax, so the burden still falls on the final consumer but is collected along the way.

Yes. Vinance ships region tax profiles for US sales tax, UK and EU VAT, UAE and Saudi VAT, and India GST. Pick your region and the correct rates, treatment, and return framework are applied, with the figures built live from your ledger.

Profit is measured on an accrual basis, so a sale counts as revenue before the customer pays. Meanwhile cash leaves the business for things that never touch the profit and loss: inventory purchases, loan principal repayments, equipment, and tax. The profit and loss can look healthy while the bank balance falls.

The profit and loss shows revenue earned and costs incurred over a period, regardless of when money moved. The cash-flow statement shows the money that actually entered and left the bank. Vinance produces both from the same double-entry ledger, so the two always reconcile.

Only the interest portion does. The principal repayment is not an expense, it is returning borrowed money, so it reduces cash without reducing profit. Vinance splits each repayment into interest and principal automatically.

Read the cash-flow statement alongside the profit and loss, keep an eye on receivables aging, and track your runway. Our runway calculator turns your cash balance and monthly burn into a number of months.

It is the process of comparing your accounting records against your bank statement and explaining every difference. When the two balances reconcile, you can trust the reports built on top of them.

Because of timing. Cheques you have written may not have cleared, deposits you have recorded may still be in transit, and bank fees may not be entered yet. These are timing differences, not errors, and reconciliation lists and explains each one.

Common triggers are your first VAT quarter, a second person needing to edit the books, a total you can no longer trust, reconciliation that takes an afternoon, or simply not being able to answer a money question without rebuilding a sheet. Any two of these usually mean the spreadsheet is costing more than it saves.

Real double-entry accounting. Every transaction touches at least two accounts and the books must always balance, so a figure cannot silently drift. Vinance also reconciles the bank, builds VAT returns and financial statements from the ledger, supports several users, and keeps a full audit trail.

No. Vinance imports your contacts, items, open invoices and bills, and opening balances from a spreadsheet export, shows you a plan, and only writes data once you approve it. See the spreadsheet switch guide.

Yes. You can start from a seeded sample company (Meridian Trading Co.) to see how everything fits together before importing anything of your own.

Yes. Vinance ships region tax profiles for the US, UK and EU, the UAE, Saudi Arabia, India, and Singapore and Southeast Asia, each with the right rates, treatments, and return format. See multi-currency & tax.

Use our VAT calculator to add VAT to a net amount or strip it out of a gross amount at any rate.

Yes. The Partner plan lets you switch between client companies from a single login. Each company is a fully separate set of books, with its own chart of accounts, tax profile, and users.

Yes. Every document posts a balanced journal, so you get a proper trial balance, general ledger, drill-down on every figure, and manual and adjusting journals for period-end corrections. See accounting & ledger.

Import from a file export. Vinance detects the chart of accounts, contacts, items, open invoices and bills, and opening balances, dedupes, and shows you the full plan before writing anything. See the switch guides.

Yes. You can give a client access to raise their own invoices and bills while you keep the journals and the period close. It is one live ledger, so there are no exports to email back and forth.

Multi-company switching, client onboarding and import help, and priority support, priced per client so it scales with your book. Contact us to size it.

Yes. Every document posts a balanced journal, and the P&L, balance sheet, and cash-flow statement are read off those entries live. You can drill from any figure to the journals behind it. See reports & dashboards.

Yes. Purchase orders and bills route through approval flows with thresholds by amount, category, or team, then payment runs batch what is approved. See bills & purchases.

You can transact and hold balances in multiple currencies. Vinance records the rate on each foreign-currency document and revalues open balances at period end, posting realised and unrealised FX automatically. See multi-currency & tax.

Yes. Because entries post as work happens, month-end is a review rather than a rebuild: reconcile the bank, post adjusting journals, lock the period. There is no separate model to catch up.

Yes. You can give sales invoicing access, accounts payable the bill queue, and finance the journals and close, all on one live ledger with an audit trail behind every entry.

No. You work in invoices, bills, and payments. Vinance posts the double-entry bookkeeping underneath automatically, so your accounts stay correct without you learning debits and credits.

Yes. Invoices can carry an online payment option, and when the money arrives it is matched to the invoice, marked paid, and reconciled against your bank, all in one step.

Yes. Pick your region and every invoice and bill carries the right rate. Vinance keeps a running VAT or sales-tax position that reconciles to your books. See multi-currency & tax.

Yes. Vinance imports from QuickBooks, Xero, Zoho Books, Wave, or a spreadsheet, and shows you exactly what it will create before writing anything. See the spreadsheet switch guide.

The Free plan covers invoicing, bills, real accounting, bank import, and your core financial statements with no time limit. See pricing for the full platform.

Yes. Every invoice, bill, payment, and pay run posts a balanced journal to a full chart of accounts. Your financial statements are derived from those entries, not typed in separately.

Yes. Vinance reads file exports from QuickBooks, Xero, Zoho Books, Wave, and FreshBooks and imports your accounts, contacts, items, open invoices and bills, and opening balances. See the switch guides.

One plan for the whole company, with every module included. There is no per-module or per-integration upsell. See pricing.

Yes. Vinance ships region tax profiles (US sales tax, UK/EU VAT, UAE and Saudi VAT, India GST) and supports multi-currency invoicing with automatic FX revaluation.

Yes, a native Windows app that works on the same data as the web app, with vinance:// deep links. See download.

They are faithful illustrative recreations of the app, built so the numbers stay consistent across every module on the page. To use the real screens, explore a sample company.

No. Every module on this tour is part of one platform on a single plan, with nothing metered per module. See pricing.

They post to the same ledger. A paid invoice, a supplier bill, a pay run, and a stock movement are all journals against one chart of accounts, so there is no sync job between separate apps and nothing to reconcile between them.

Yes. Start free or open a seeded sample company like Meridian Trading Co. in one click, then import your own books from QuickBooks, Xero, Zoho Books, Wave, or FreshBooks when you are ready.

Meridian trades in the GCC with 5% VAT in the examples, but Vinance ships region profiles for US sales tax, UK and EU VAT, UAE and Saudi VAT, and India GST, plus multi-currency with FX revaluation. See multi-currency & tax.