Feature
Track the stock,
cost it to the ledger.
Items, kits, and warehouses with live quantities. Sell an item and its cost lands in COGS on the same posting that raises revenue, so gross margin is a fact.
Items & stock
Know what you have, and what it is worth.
Every tracked item carries a cost, a sale price, tax defaults, and a live quantity on hand across your locations. Set a reorder point and Vinance flags the item before you run out. The stock-on-hand value you see is the same number that sits on the balance sheet, because inventory is part of the ledger, not a separate app you sync to it later.
- Tracked and non-tracked items, with cost, price, and tax
- Live quantity on hand, committed, and available
- Reorder points that flag items before they run out
- Batch and serial tracking where you need it
Quantities and value update as goods are received, sold, and adjusted. The stock-on-hand figure is exactly what sits on the balance sheet, because it is read from the same ledger.
Composite items
Build kits and bundles from what you stock.
A composite item is assembled from other items you already hold. Define the recipe once, and when you build a Starter Kit, Vinance draws down the components and rolls their cost into the finished item. Sell the kit and the correct components leave stock, so your on-hand quantities and your cost of goods both stay honest.
- Bill-of-materials recipes from stocked components
- Assembling a kit draws down components and rolls up cost
- Sell as a bundle, deplete the right parts automatically
Warehouses & receipts
Receive stock before the bill even arrives.
Track stock across several warehouses and move it between them with a transfer that keeps total value intact. Receive goods against a purchase order, and Vinance raises the inventory asset and books a goods-received-not-invoiced liability there and then. When the supplier bill turns up it clears that accrual, so the timing gap between receiving and being invoiced never distorts your numbers.
- Multiple warehouses with per-location quantities
- Transfers between locations that preserve value
- Goods receipts that accrue the liability on arrival
- Stock adjustments for shrinkage, damage, and counts
Receiving stock raises the inventory asset and books the liability, before the supplier bill even arrives. When the bill lands it clears the accrual, not the asset.
Valuation to COGS
Sell an item, and its cost lands in COGS.
This is where inventory earns its place in real accounting. When you sell a tracked item, Vinance moves its cost out of the inventory asset and into cost of goods sold, on the same posting that raises the revenue. Your gross margin is a fact from the ledger, and your closing stock figure reconciles to the movement in and out over the period, every time.
- Cost flows from the inventory asset into COGS on sale
- Weighted-average costing, applied consistently
- Closing stock reconciles to receipts, sales, and adjustments
- Gross margin read live off the ledger, not estimated
On the balance sheet
Inventory that ties out to the accounts.
Because every receipt, sale, transfer, and adjustment posts to the ledger, the inventory line on your balance sheet is the sum of what you actually hold. There is no separate stock spreadsheet quietly disagreeing with the books.
Never oversell
Committed and available quantities update as orders come in, so you know what you can actually promise before you promise it.
Reorder before you run dry
Set a reorder point per item and Vinance flags what is running low, so a stockout is a decision you made, not a surprise.
Costed, not guessed
Weighted-average costing means your gross margin and closing stock are consistent and defensible, not a back-of-envelope estimate.
Frequently asked questions
How does inventory value reach the profit and loss?
When you sell a tracked item, Vinance moves its cost out of the inventory asset and into cost of goods sold, on the same posting that raises the revenue. Your gross margin is read live from the ledger.
Which costing method does Vinance use?
Weighted-average costing, applied consistently, so closing stock and gross margin stay defensible. Receipts update the average cost; sales draw down at that cost.
Can I track stock across more than one warehouse?
Yes. Hold per-location quantities across multiple warehouses and move stock between them with transfers that preserve total value. Adjustments handle shrinkage, damage, and physical counts.
What are composite items?
A composite item is assembled from other stocked items using a bill of materials. Building it draws down the components and rolls their cost into the finished item, so selling a kit depletes the right parts automatically.
Does the inventory figure match the balance sheet?
Yes. Every receipt, sale, transfer, and adjustment posts to the ledger, so the inventory line on the balance sheet equals what you actually hold. See how the ledger works.
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