Free tool
Make an invoice, save it as a PDF.
Add your line items, set a tax rate, and watch the total add up live. Then print or save it as a PDF. No signup, no upload, everything stays in your browser.
One rate across the invoice. Set 0 for a tax-free invoice.
| Description | Qty | Unit price | Amount |
|---|
| Subtotal | |
| Tax | |
| Total due |
Everything runs in your browser. Nothing you type is uploaded or saved anywhere. Use Print / save as PDF and pick "Save as PDF" as the destination to keep a copy.
How to use this invoice generator
Fill in your business details, who you are billing, and an invoice number, then add a line for each thing you are charging for. Type a quantity and a unit price and the amount, subtotal, tax, and total recompute instantly on the right. When it looks right, hit Print / save as PDF and choose "Save as PDF" as the printer to get a clean file you can email.
This tool never sends your numbers anywhere. It is a single HTML page with a little JavaScript, so you can even save it and use it offline.
What a proper invoice needs
A few fields are what turn a note into a document your customer's accounts team, and your tax authority, will accept:
- A unique invoice number. Sequential is best (INV-1041, INV-1042), so nothing is missed or duplicated.
- Both parties. Your legal name and address, and the customer you are billing.
- Issue and due dates. "Net 30" is only enforceable if the clock has a start.
- Line items with quantities and prices. So the total can be checked line by line.
- The tax shown separately. In VAT and GST countries the tax has to be a distinct line, not baked into the price.
Worked example
Meridian Trading Co. bills Northwind Logistics for June: freight forwarding at AED 18,400, customs handling on 12 shipments at AED 300 each (AED 3,600), and 2 weeks of bonded storage at AED 625 (AED 1,250). Subtotal AED 23,250. UAE VAT at 5% adds AED 1,162.50, for a total due of AED 24,412.50, payable Net 30.
When a PDF stops being enough
A one-off invoice is fine as a file. The moment you send invoices every week, you want them numbered automatically, chased when they go overdue, and matched to the deposit when the customer pays. That is where a real ledger beats a folder of PDFs: in Vinance an invoice posts its own accounting entry, so a paid invoice is already a reconciled bank line, and your receivables aging is always live.
See how that works in invoicing & sales, how tax is handled per region in multi-currency & tax, or work out the VAT on any figure with the VAT calculator.
Frequently asked questions
Is this invoice generator really free?
Yes. It is a free tool that runs entirely in your browser. There is no signup, no watermark, and nothing you type is uploaded or stored anywhere.
How do I save the invoice as a PDF?
Click "Print / save as PDF", then in the print dialog choose "Save as PDF" (or "Microsoft Print to PDF") as the destination instead of a physical printer. Only the invoice itself prints, not the rest of the page.
Can I add more than three line items?
Yes. Click "+ Add line" for each extra item, and use the × button to remove one. Quantities, prices, subtotal, tax, and total recompute as you type.
Does it handle VAT or sales tax?
It applies a single tax rate across the invoice and shows the tax as a separate line, which is what VAT and GST rules require. For anything beyond one rate, or for filing the tax you collect, you need real accounting behind it.
What if I send invoices regularly?
A generated PDF is fine for a one-off. If you invoice often, Vinance numbers invoices automatically, chases overdue ones, and reconciles the payment against the invoice on your ledger, so you are not tracking PDFs by hand.
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