Switch
Leave QuickBooks
with your books intact.
Vinance reads your QuickBooks exports (no Intuit login required) and rebuilds your chart of accounts, contacts, items, open invoices and bills, and opening balances. You review the plan before anything is written.
How it works
Detect, plan, review, write. In that order.
Vinance reads the files you export from QuickBooks. There is no live Intuit connection to authorize and no API to babysit: you export, Vinance imports, and you keep full control of what gets created. QuickBooks Online exports its lists as CSV or Excel; QuickBooks Desktop exports the same reports to Excel or IIF. Both work.
Detect
Point Vinance at your QuickBooks exports: the Customer, Vendor, Chart of Accounts, and Product/Service lists, plus the A/R Aging Detail, A/P Aging Detail, and Trial Balance reports. It reads the files and works out what each column means.
Plan
It maps your accounts, contacts, and items into Vinance and dedupes against anything already in your company, so a customer who is also a vendor is not created twice.
Review
You get a plan showing every account, contact, item, and open document it will create, with your closing balances staged as a single opening journal. Rename, remap, or exclude anything.
Write
Approve, and Vinance writes it in one pass. Your open invoices and bills stay open, ready to be paid and reconciled against the bank.
Read from your exported lists and the A/R, A/P, and Trial Balance reports. Nothing is written until you approve.
What carries over
Your books, not just a list of names.
QuickBooks keeps Accounts Receivable and Accounts Payable as special accounts and hangs your open documents off them. Vinance brings the structure and the balances across together, so the books balance from the first minute.
- Full chart of accounts, with account types and sub-accounts preserved
- Customers and vendors, merged when the same name appears on both sides
- Products and services, with their income and expense accounts
- Open invoices and open bills, kept open with their due dates and balances
- Closing balances posted as one dated opening journal (debits equal credits)
Your closing balances land as one dated opening journal, so day one in Vinance ties back to your last QuickBooks trial balance.
Then carry on
Open items stay open, ready to reconcile.
An invoice that was unpaid in QuickBooks is unpaid in Vinance, with the same balance and due date. When the customer pays, the deposit matches the open invoice and reconciles itself, so you pick up exactly where you left off rather than re-keying a backlog.
- Payments match open invoices and bills automatically
- Sales tax carried on the line, ready for your next return
- Aging reports rebuild live from the imported balances
INVOICE 1042
The concepts map cleanly
Where each QuickBooks idea lands in Vinance.
You are not learning a foreign system. The pieces you rely on in QuickBooks have a home in Vinance, usually a more flexible one.
| In QuickBooks | In Vinance |
|---|---|
| Classes & locationsTags on transactions | Dimensions & tagsSlice any report by them, not just P&L |
| Sub-customers (jobs) | ProjectsTrack time, budgets, and billable work |
| Accounts Receivable / PayableSpecial accounts | Control accountsKept in step with your open documents |
| Sales tax agency & items | Region tax profileUS sales tax rates and returns built in |
| Bank rules | Reconciliation rulesMatch feeds and statement lines on import |
No per-module upsell
Inventory, payroll, projects, and multi-currency are included, not paid add-ons. If you left QuickBooks over the tiering, that stops here.
A native Windows app
The same books open in a real desktop app, not just a browser tab. See the desktop app →
Run the import twice
Do a trial import, check the numbers against your last QuickBooks report, then clear it and run the real one. Nothing is locked in.
Frequently asked questions
Does Vinance connect to QuickBooks directly?
No. Vinance reads file exports (CSV, Excel, or IIF) rather than syncing through the Intuit API. You export your lists and reports, then Vinance imports them. That keeps you in control of exactly what is created and means there is no live connection to maintain.
Which QuickBooks reports should I export?
Export the Customer list, Vendor list, Chart of Accounts, and Product/Service list, plus the A/R Aging Detail (open invoices), A/P Aging Detail (open bills), and Trial Balance (for opening balances). Both QuickBooks Online and QuickBooks Desktop can produce these.
How do my opening balances come across?
Your closing balances from the QuickBooks Trial Balance are posted as a single dated opening journal, with debits equal to credits. Your first day in Vinance ties back to your last QuickBooks report, so the balance sheet does not jump.
Do my unpaid invoices stay unpaid?
Yes. Open invoices and open bills are imported as open, with their original balances and due dates. When payment arrives it matches the open document and reconciles against the bank, so you continue rather than re-key a backlog.
Can I try the import before committing?
Yes. Run it into a fresh Vinance company, check the totals against your QuickBooks reports, then clear it and run the real import. You can also compare with the Xero path if you keep books in both.
Move your books off the spreadsheet.
Invoices to bank feeds, payroll to financial statements. One platform, priced by the company and not the seat, on web and desktop.
All modules included · Real double-entry books · Explore a seeded sample company in one click