Feature
Run payroll,
post it to the books.
Pay runs and payslips for the whole team, an employee self-service portal, and a balanced journal on every run so payroll reconciles to the ledger like everything else.
Pay runs
Run payroll once, for everyone.
Set up each employee once with their salary, allowances, and recurring deductions, then run a pay period in a few steps. Vinance calculates gross to net, shows you the run before anything is committed, and lets you adjust for a one-off bonus, a few hours of overtime, or a mid-month joiner. Approve it, and the whole run is locked and ready to post.
- Salaried and hourly staff in the same run
- Allowances, overtime, bonuses, and recurring deductions
- A full preview of the run before anything commits
- Off-cycle runs for a leaver or a one-off payment
One run covers all 18 staff. Review it, approve it, and Vinance posts the whole thing to the ledger and lines up the net-pay payments.
Payslips
A clear payslip for every person, every period.
Each employee gets an itemised payslip: basic pay, allowances, overtime, and each deduction shown as its own line, down to the net figure that reaches their account. Payslips are generated with the run, carry your branding, and stay available for both you and the employee to look back on.
- Itemised earnings, allowances, and deductions
- Branded payslips generated with every run
- A full pay history per employee, always available
PAYSLIP Jul
Earnings, allowances, and deductions are itemised. Net pay is what reaches the employee, and it is the number that leaves the bank on payday.
Self-service
Staff get their own payslips, without asking you.
Employees sign in to a self-service portal to view and download their payslips, check their pay history, and keep their own contact and bank details current. That is one less inbox request every month, and it means the details you pay against come from the person who actually knows them.
- Employees view and download their own payslips
- Pay history and year-to-date totals in one place
- Staff keep their contact and bank details up to date
Posted to the books
Payroll is an accounting entry, not an afterthought.
Approve a run and Vinance posts a balanced journal like any other document. Salary cost lands in the P&L, net pay sits as a liability to your staff until it clears the bank, and amounts withheld sit as a liability to the relevant authority until you remit them. When payday's bank payments land, they reconcile against those liabilities, so payroll ties out to the ledger without a separate reconciliation.
- A balanced journal on every approved run
- Net pay and withholdings booked as clear liabilities
- Bank payments reconcile against those liabilities
- Payroll cost flows into your P&L and cash flow
Debits equal credits. Salary cost hits the P&L, and what you still owe to staff and to authorities sits as a liability until it is paid.
Set up once, run monthly
Salaries, allowances, and recurring deductions live on the employee record, so a normal month is a review and an approval, not a rebuild.
Payroll in your cost picture
Because runs post to the ledger, payroll shows up in your P&L, cash flow, and project costs alongside everything else.
Region-aware treatments
Deductions and employer contributions follow the region profile you run in, so the right components are set up for where you pay staff.
On statutory filing, plainly: payroll tax and social-contribution rules differ from country to country, so Vinance does not claim to file returns for every region. It calculates deductions and employer contributions using the region profile you run in, posts them cleanly to the ledger, and produces the figures you or your accountant need. Where automated statutory filing is available, it is called out on the region pages; anything not yet shipped is marked planned.
Frequently asked questions
Does Vinance file payroll taxes for me?
Payroll tax and social-contribution rules differ by country, so Vinance does not claim automated statutory filing for every region. It calculates deductions and employer contributions from the region profile you run in, posts them to the ledger, and produces the figures you or your accountant need. Where automated filing is available it is noted on the region page; anything not yet shipped is marked planned.
How does a pay run reach the accounts?
When you approve a run, Vinance posts a balanced journal: salary cost hits the P&L, and net pay and withholdings sit as liabilities until they are paid. Payday's bank payments reconcile against those liabilities automatically.
Can employees see their own payslips?
Yes. An employee self-service portal lets staff view and download their payslips, see pay history and year-to-date totals, and keep their contact and bank details current.
Can I run bonuses, overtime, and off-cycle payments?
Yes. A run handles allowances, overtime, and one-off bonuses, and you can run an off-cycle payment for a leaver or a mid-period adjustment. You always preview the run before anything commits.
Does payroll show up in project and cost reporting?
Yes. Because every run posts to the ledger, payroll cost appears in your P&L, cash flow, and cost reports alongside everything else. See reports & dashboards.
Move your books off the spreadsheet.
Invoices to bank feeds, payroll to financial statements. One platform, priced by the company and not the seat, on web and desktop.
All modules included · Real double-entry books · Explore a seeded sample company in one click