Feature
Track the time,
bill it, see the margin.
Log hours against a project, hold it to a budget, turn billable work into an invoice in one click, and read real profitability straight off the ledger.
Time & budgets
Log the hours, hold the budget.
Start a timer or fill in a timesheet, tag the hours to a project and a task, and mark them billable or not. Every project carries a budget in hours or in money, and Vinance shows the burn live, so a project that is quietly running long is obvious weeks before the invoice, not after it.
- Timers and manual timesheets, per project and task
- Billable and non-billable hours, tracked separately
- Hour or cost budgets with live burn and overrun alerts
- Rebillable expenses attached straight to the project
Budget, hours, and margin update as time and expenses post. Cross a threshold and Vinance flags it before you overrun.
Billable to invoice
Turn approved time into an invoice, in one click.
When it is time to bill, select the approved billable hours and rebillable expenses for a project and Vinance drafts an invoice at the rates you set. There is no rekeying from a stopwatch into a sales document, and because the invoice posts to the ledger like any other, the moment the customer pays it reconciles itself.
- Draft one invoice from many billable entries and expenses
- Per-person, per-task, or per-project billing rates
- Fixed-fee, time-and-materials, or milestone billing
- Every invoice posts revenue, tax, and receivables automatically
INVOICE 1051
Approved billable time and rebillable expenses roll into one invoice at the rates you set. Non-billable hours stay off it.
Real profitability
Know which projects actually make money.
A project is profitable when billable revenue beats the labor and expenses that went into it. Vinance reads both sides off the same ledger: the invoices you raised against the project, and the time cost and expenses posted to it. So project margin is a fact from your books, not a guess in a side spreadsheet.
- Billable revenue less labor cost and project expenses
- Margin by project, by client, or by team member
- Drill from a margin figure to the entries behind it
Down to the entry
A project P&L that reconciles to your accounts.
Because time and expenses post to the ledger, a single project has a real profit and loss statement, and it ties back to the company accounts. No project lives in a spreadsheet that disagrees with the books.
Timers or timesheets
Run a live timer while you work, or key a week of hours at once. Either way they land against the right project and task.
Budgets that warn you early
Set a budget in hours or dollars and Vinance flags a project as it approaches the line, not after the overrun is baked in.
Rebillable expenses
Attach travel, materials, and subcontractor costs to a project and pass the rebillable ones through onto the invoice.
Frequently asked questions
Can I track time against a project?
Yes. Use a live timer or fill in a timesheet, tag the hours to a project and task, and mark each entry billable or non-billable.
How do billable hours become an invoice?
Select the approved billable time and rebillable expenses for a project, and Vinance drafts an invoice at the rates you set. It posts to the ledger like any other invoice.
Can I set a project budget and get warned before I overrun?
Yes. Set a budget in hours or in money and Vinance shows the burn live, flagging the project as it approaches the limit rather than after.
How is project profitability calculated?
Billable revenue less the labor cost and expenses posted to the project, read live from the ledger. See reports.
Do project costs show up in the accounts?
Yes. Time and expenses post to the ledger, so a project has a real profit and loss statement that reconciles back to the company accounts.
Move your books off the spreadsheet.
Invoices to bank feeds, payroll to financial statements. One platform, priced by the company and not the seat, on web and desktop.
All modules included · Real double-entry books · Explore a seeded sample company in one click